WRITING CHECK LISTS

 

PARK COLLEGE OF ENGINEERING AND TECHNOLOGY

DEPARTMENT OF ENGLISH

HS8251 TECHNICAL ENGLISH

CHECKLIST

What is a checklist?

A checklist is a list of items that people use to make sure that everything is in order before any activity is taken up.

A checklist is a list of things that one must remember to do. It adds one’s memory and ensures that what you need to do is done without omission.

The purpose of a checklist is to ensure that everything is properly done before any important activity.

How to write a checklist?

In writing a checklist, interrogative form is used. After each question, boxes for yes or no are placed.

Begin the questions with the auxiliaries such as is, are, do, does, and has/have

Put a tick mark in the ‘yes’ box when the item in question is made complete

 

CHECKLIST FOR WRITING A CHECKLIST                       YES  NO

1.     Have I given a suitable title for the checklist        ?	√
2.     Have I used the interrogative form for writing the checklist?	√
3.     Have I provided yes/no boxes for each question?	√
4.     Have I ticked the yes box in every list?	√
5.     Have I inserted the question mark at the end of each interrogative statement?	√
6.     Have I begun each question either with ‘do’ verb or with ‘have’ verb or with ‘be’ verb?	√
7.     Have I numbered my checklist items?	√
8.     Have I checked whether all the points are brought out in the checklist?	√

         

EXAMPLE 1

Write down a checklist containing at least eight items to avert fire accidents in public functions conducted in   temporary structures.

Checklist for the safety of temporary structure.

		YES	NO
01	Have I kept fire extinguishers ready?	√
02	Have I instructed the inmates not to burn anything inside the structure?	√
03	Have I checked the stability of the structure?	√
04	Have I checked the electrical connections?	√
05	Have I displayed ‘No smoking’ boards inside the structure?	√
06	Have I arranged for fire-engines to stand nearby?	√
07	Have I stored enough water to put out fire in the time of emergency?	√
08	Have I checked all other safety arrangements?	√

 

Example 2:

Imagine that you have to attend an interview in a core/ software company in Delhi. Make eight- item checklist with a proper title.

Check list for attending an interview

		YES	NO
01	Have I booked the ticket?	√
02	Have I taken all the certificates and testimonials?	√
03	Do I have the call letter with me?	√
04	Are all my certificates properly arranged for an easy reference?	√
05	Do I have a set of formal dress neatly packed?	√
06	Have I taken my project report with me?	√
07	Do I have enough money?	√
08	Have I taken my mobile and other items that are required for my travel?	√

 

Example 3

You are going to travel long distance by car. Help yourself with a checklist so that your journey is trouble free and comfortable.

Checklist for a long-distance travel in a car

		YES	NO
01	Is there water in the radiator?	√
02	Is there enough petrol/diesel incar? the	√
03	Are the brakes in good condition?	√
04	Are the tyres properly inflated?	√
05	Do the wipers function properly?	√
06	Is the battery in good condition?	√
07	Do the headlights and other lights function properly?	√
08	Have I inflated the reserve- tyre?	√

 

Example 4:

Imagine that you are the student- secretary of English-club association. You have to organize the inaugural function of the association, Prepare a checklist of 8 items for the successful conduct of the function.

Checklist for conducting the inaugural function of the English club association.

		YES	NO
01	Have I decorated the auditorium?	√
02	Are the banners and posters displayed properly?	√
03	Have I assigned students to receive the chief guest?	√
04	Have I made the seating arrangement on the dais?	√
05	Have I checked the functioning of the  PA system?	√
06	Have I prepared the order of events?	√
07	Are the student- volunteers informed of their duties?	√
08	Have I kept water bottles on the stage?	√

 

 

ASSIGNMENT

1. Prepare an eight item checklist for organizing a conference.

2. Write a checklist of at least eight- items to conduct the Anna university examination in your college.

3. Prepare a checklist for conducting sports day in your college.

4. Prepare an eight-item checklist to organize the Independence day celebrations in your college.